Bulletin boards throughout campus are to be used for hanging notices, bulletins and promotional flyers.
An organization taping up flyers will be subject to charges for the removal of the flyer, repair of the surface if necessary, and may be required to forfeit their use of space in the Cone University Center, Barnhardt Student Activity Center, or Popp Martin Student Union. Materials posted in unapproved locations will be removed and discarded. Please do not write or draw on windows or doors.
If you would like to post flyers around campus, please use only general posting boards or get permission from the person responsible for posting requests in that building.
For information and policies regarding posting in and around the Popp Martin Student Union, please visit studentunion. charlotte.edu/services/marketing/posting. Also, see University Policy 601.9.
Bulletin boards and other approved posting locations in the residence halls are not “General Purpose” and are therefore reserved for use by the Department of Housing and Residence Life (see University Policy 601.9 for further clarification). Notices in these locations will be posted by Residence Life staff and removed at approximately two-week intervals or after the conclusion of scheduled events. Unauthorized postings will be removed immediately. Damage to walls or other surfaces resulting from violation of this policy will require that the individual/group responsible pay the costs of repair, and may be subject to criminal penalties under applicable law and/or to disciplinary action pursuant to University policy.
Exterior campus bulletin boards near the residence halls may be used for commercial purposes, information purposes, or for solicitation of charitable contributions. They may be used by any person or group whether affiliated or nonaffiliated with the University. Please consult University Policy 601.9 (Solicitations, Distribution of Materials, Campus Displays) for information on the use of these areas.
All items to be posted in the residence halls must be approved by the Residence Life staff prior to posting. To receive approval, you may use one of two approaches:
- Visit the individual building(s) in which you wish to post flyers. Meet with the Residence Coordinator (RC) or Graduate Assistant (GA) to obtain approval. If he/she is not available, you may leave the flyers with a note and he/she will process your request upon his/her return. Once approved, Housing staff will post the flyers for you.
- Visit the main Housing office in Scott Hall, bringing with you the stack of flyers you would like to approved, distribute, and post. The flyers must be counted out and labeled per building (in accordance with the publicity distribution guidelines, which specifies the number of flyers needed per building). If you wish to discuss other methods of marketing in the residence halls (attending floor or hall council meetings, setting up an info table in the lobby area, etc.), please contact the main Housing office at (704) 687-7501 or via email at HRLMailbox@charlotte.edu.
Student organizations may not disclose or collect information in emails that they are privileged to access because of their position at the University. Those wishing to transmit broadcast email messages containing essential University announcements to students, faculty, and/or staff must obtain approval from the appropriate administrative authority. Within the scope of their authority, only the offices of a Department Chairperson, Director, Dean, Executive Director, Vice Chancellor, or Chancellor may authorize the transmission of broadcast messages to a wide audience of students, faculty, and staff.
Appropriate broadcast e-mail may include, but is not limited to, the following types of announcements:
- Emergency or unforeseen campus-wide events notification (e.g., cancellation of classes or closing of the University due to inclement weather or emergency);
- Important campus deadline notification (e.g., last day of drop/add for students);
- Improved services to students, faculty, or staff that directly impact all members of the affected group.
By contrast, broadcast e-mail messages should not be used for non-essential matters such as publicizing campus events. Broadcast email messages should be sent only to the affected group (students, faculty, or staff, or a sub-group of one of those groups) and should be of critical importance to that group. For more information on broadcast emails, please review university University Policy 304, Electronic Communication Systems at legal.charlotte. edu/policies/up-304.