All fully approved student organizations are eligible to open an on-campus Agency Account which is an alternative to an off-campus bank account. While off-campus accounts are more flexible, they provide no oversight by the UNC Charlotte staff. On-campus Agency Accounts are advantageous because they require UNC Charlotte staff approval of all expenditures, which will eliminate overdrafts and help prevent misuse of funds. Also, an Agency Account does not require a tax identification number from the Internal Revenue Service (IRS).
Agency Accounts follow the spending guidelines set forth by UNC Charlotte.
a) All accounts must maintain a minimum balance of $25.00, and a minimum balance of $50.00 when renting a vehicle. If the balance falls below the required minimums, funds cannot be accessed.
b) Funds for deposit must be submitted to the Student Activity Fees Commission Business Manager, Center for Student Involvement, room 212. Funds may also be deposited online through https://ecom.charlotte.edu/C21561_ustores/web/store_main.jsp?STOREID=259&SINGLESTORE=true.
c) There are no debit cards or withdrawals from agency accounts. Purchases can only be made through reimbursements or directly to the vendor.
d) Money that is deposited cannot be accessed until the next business day or until the account is updated by the University’s financial system.
e) Purchases and/or reimbursement must be approved by either the current president or treasurer prior to processing the request.
f) If an organization’s agency account is overspent, their registration with the Student Government Association will be revoked and will not be reinstated until the negative balance is settled.
Please contact the SAFC Business Manager,Casey Hurst, if you have any questions or would like to open an agency account. To learn more about an Agency Account, click on the documents listed below to review and print the application and forms.